Coordinate
What is the smallest workflow that can finish the outcome?
Learn to keep the workflow as small as the job allows, test a broken handoff and prove whether another person can use the final blueprint without narration.
Required: your AI Work Delegation Blueprint and either your own workflow or the fictional starter case. AI/GPT is not required for the core simulation.
Draw the smallest adequate workflow, simulate a coordination failure and have a partner execute the final blueprint.
A tested AI Work Delegation Blueprint and final evidence for your opening question.
This session uses supplied records, partner review and simulation evidence. Do not label a designed or role-play result as live execution.
What you will leave with
A tested AI Work Delegation Blueprint. Add this to your AI Work Delegation Blueprint.
Use your own workflow or the fictional quotation case. No coding or live customer action is needed.
Start with a decision · 10 minutes
Compare one drafting assistant plus Mira/Farah with three specialist agents. Ask which extra boundary is necessary, rather than which diagram looks more advanced.
Bite A · Keep the design as small as the job allows
Question: Where would another worker add value?
Input: Accumulated blueprint and S6/S8. Open the case cards.
Try · 12 minutes: Draw the smallest adequate workflow. Identify any genuinely separate responsibility and its added handoff cost. Justify one simplification.
Compare after you have decided
Split work only when the outcome needs it. An agent count is not a learning objective or proof of value.
Keep: Smallest adequate workflow.
Bite B · Test a broken handoff
Question: What happens when nobody accepts the next step?
Input: Remove Farah’s acknowledgement and introduce the timeout card. Open the case cards.
Try · 12 minutes: Role-play author, approver and receiver. Decide what pauses, what continues and who owns recovery. Preserve the uncertain send state.
Compare after you have decided
Local “done” claims do not finish the customer outcome. An acknowledged handoff and known send state matter.
Keep: Coordination failure and recovery record.
Bite C · Prove someone else can use the blueprint
Question: Can the workflow survive without its author narrating?
Input: Final blueprint; one normal case and one failed handoff. Open the case cards.
Try · 12 minutes: A partner follows the blueprint. Record an observed result, revise one weak field and state useful work moved plus human work retained.
Compare after you have decided
A designed improvement is not yet a successful retest. Keep the evidence label and unresolved gap alongside the blueprint.
Keep: Final proof and opening-question answer.
Put it together · 20 minutes
The final package names authority, completion, escalation, acknowledged handoffs and outcome ownership, with normal and failure evidence. Revise the weakest item and have a partner use it. Keep the result and one limitation.
Close your question · 10 minutes
Return to What is the smallest workflow that can finish the outcome? and your own opening question. Answered, partly answered or still open? Show the evidence. Save the updated AI Work Delegation Blueprint. A reasoned decision to keep a step human-led is useful work.
Common trap
Do not introduce a new framework in the capstone or equate a classroom simulation with production deployment.
What if the result is “do not delegate this yet”? That is useful when it states why, what can help now and the smallest next test.
Where this appears in real work
Alamak validation-to-publishing: inspect where approval ends and public-result verification begins. The class uses the fictional packet; selected project demonstrations and technical walkthroughs can add detail later.